In determining reasonableness of a given cost, consideration shall be given to: a. It is important to distinguish between allowable recreational activities and unallowable entertainment; therefore, at the jurisdiction’s request, we can review any morale-building activities that resemble entertainment on a case-by-case basis. (Amended on: 6/4/2013). In the preamble to the final regulation, we stated: "A family may not receive 'assistance' under the State's TANF program unless the family is needy. 2 CFR Part 225, App. States may use Federal TANF or State MOE funds to provide ongoing assistance and other benefits and services in "kinship care" situations where a child is placed with an adult relative. h�bbd```b``�"MxA$�0 &O�HƏ`�+�����a8Fs "`&��Ls�V I�M��"��"`�YL����d!����Y`v�d�"���H� We interpret the term 'needy' for TANF and MOE purposes to mean financial deprivation, i.e., lacking adequate income and resources" (FR Vol. Further suppose that the CCDF program involves a mix of child care for the employed, for people in education/training, and for protective services cases. A30: No. For example, is a State bound by the foster care payment rates in effect as of the date selected by the State (either 9/30/95 or 8/21/96)? The State may define any period reasonable for the benefit or service, consistent with the State's criteria for fair and equitable treatment. In general, funds used to meet Federal cost-sharing requirements in other programs are not allowable as State MOE. However, States may not expend State MOE funds for any activity unless the expenditures are made on behalf of needy families. Both are mRNA vaccines, and require two doses to provide around 95 per cent protection from COVID-19. [M]aintenance payments for foster care, substitute care, and out-of-home placements (except perhaps temporary emergency placements during an investigation of abuse) are not eligible TANF expenditures unless allowable under section 404(a)(2). In determining whether a child is living with a parent or relative, States may apply the relationship provisions that existed under prior law, but they are not bound by these rules. The final rule at §263.0(b)(1)(i) cites the example of providing program information as an example of an activity that is excluded from the definition of administrative costs. At the end of the 12-month period, a new application must be taken, and eligibility must be determined in order for EA to be authorized during the 30-day period which begins a new 12-month period. Q17: Which funding restrictions apply to benefits and services provided pursuant to goals three and four of TANF? This document is available online, in PDF and HTML formats (see /programs/ofa/funds2.pdf or /programs/ofa/funds2.htm ). 23. Neither would the financial benefit received by the family at the time the loan converted into a grant. A18: Payments for health insurance coverage would constitute expenditures on medical services. We need to point out one restriction on the use of TANF funds for computers or Internet access. Q18: May States spend Federal TANF funds on health insurance coverage, e.g., for employee health premiums? The document known as the ASMB C-10, which is entitled The Cost Principles and Procedures For Establishing Cost Allocation Plans and Indirect Cost Rates For Agreements with the Federal Government, provides guidance on the allocation of costs eligible for reimbursement under more than one program. Subrecipients include county subgrantees, nonprofit agencies, and contractors. A, section C, a cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. Also, the preamble to the final rule says: "With regard to foster care or other out-of-home maintenance payments, we would note that such costs are not allowable TANF costs under section 404(a)(1) of the Act since they are not reasonably calculated to further a TANF purpose. Q10: What factors should a State consider in determining how to use Federal TANF and State MOE funds to support summer jobs for youth? Tribal TANF programs have the flexibility to establish their own allowable work activities, including, if desired, culturally relevant work activities. Under 2 CFR 225, App. [REVISED] Q15: Under the grandfathering provision at section 404(a)(2) of the Act, may a State use TANF funds for Food Stamp and Medicaid administrative costs? For goal one (refer to §260.20), the primary objective must be keeping children in their home with parents or other relatives or working towards their return to live with parents or relatives. _________________________________________________11A one-time payment to a family to assist in the purchase of a home (e.g., to assist with the costs of settlement and/or a downpayment) would not be considered assistance either; it would be excluded as a nonrecurrent, short-term benefit.12Such rental subsidies would constitute assistance for families that benefit from them.Q29: Assume a State program provides a deferred payment loan to a developer to assist with the construction or rehabilitation of multifamily housing for TANF families with substantial barriers to work—and that the housing assistance is "bundled" with services, such as on-site child care. Non-federal funds used to meet the matching requirement for the HUD homelessness programs cannot count as MOE in the TANF Program. A32: No. TANF funds cannot be used to provide food to the Tribal community in general at cultural events. lunch provided during a “Family Day” at the fair for TANF clients. To sign up for updates or to access your subscriber preferences, please enter your contact information below. It is also important to note that for an employee whose salary and benefits qualify as an “administrative cost”, any employee morale costs attributable to that employee are also subject to the TANF jurisdiction’s administrative cost limit. The first two statutory purposes (related to caring for children in their own homes and ending dependence) are expressly for the needy. We would treat expenditures on computers and Internet access for families as program expenditures, outside (i.e., not counted toward) the 15 percent administrative cap. This table is not intended to address every situation but should serve as a … Thus, it is clear that a State could claim that such expenditures would be consistent with the second purpose of the TANF program: "to end the dependence of needy parents on government benefits by promoting job preparation, work and marriage." This amount would include expenses such as depreciation or use allowance, maintenance, taxes, and insurance. However, wage subsidies do not constitute assistance under our regulatory definition. A29: Payments to a developer for construction costs would not be a permissible use of Federal TANF funds. (per section 406(a)(1) of the Act, the child must be living with his father, mother, grandfather, grandmother, brother, sister, stepfather, stepmother, stepbrother, stepsister, uncle, aunt, first cousin, nephew, or niece, in a place of residence maintained by one or more of such relatives as his or their own home. A27: Yes, a State may use TANF (or MOE) funds for this purpose. If the State or county uses State or local funds to pay for family planning services, then the State may count this non-assistance expenditure toward its maintenance-of-effort (MOE) requirement until September 30, 2008. However, in order to meet the "eligible families" requirement and to be consistent with the goals of TANF, there must be a clear expectation that the child will return home within the foreseeable future to live with a parent or relative. In the preamble to the final TANF rules at §263.11, we indicate that States may add program income to their TANF grant and use it in the TANF program in accordance with the TANF purposes and for allowable TANF activities. He or she will be placed on Approved Absence (AA) for the duration … _________________________________________________6For example, this section of the statue prohibits States from using "the grant" to provide assistance to: families with no minor child; teen parents not attending school or living in adult-supervised settings; families with adults who have received assistance for five years; individuals found to have fraudulently represented their residence; and fugitive felons and parole violators. For this purpose, a less-than-arm's-length lease is one under which one party to the lease agreement is able to control or substantially influence the actions of the other. The purchase of computer hardware, software or Internet access does not appear to meet the definition of TANF assistance. An approved LOA is generally not for more than one year, except in the case of students pursuing joint degrees, either at UMass or in conjunction with another degree- granting program. The Department's Office of Grants Acquisitions and Management issued OGAM AT 98-2, which provided that A-87 requires that TANF and other government programs must allocate costs to all "benefiting" programs. Pre-Approved Absences should occur only for special circumstances and for no longer than 10 days in a row. Section 408(a)(10) does not directly address allowable living arrangements for MOE purposes.3 However, under a State temporary absence policy, it would be reasonable for a State to determine that a child who is temporarily absent is living with a parent or adult caretaker relative. However, if an employee is providing program services, then the associated salary and benefits (including any employee morale costs) are excluded from the administrative cost limit. Finally, the State child care agency could receive TANF funds under a contract, grant, or similar arrangement to provide TANF benefits or services on behalf of the TANF agency. For example, providers would need to meet health and safety standards under the CCDF program, and ongoing child care provided to families that are not employed would be considered TANF assistance. For example, a State could use TANF or MOE funds to provide pregnancy prevention counseling to a teen parent8, even if he or she does not live in an adult-supervised setting. Units classified as real property may not be charged to an HHS grant-supported project unless authorizing legislation permits construction or acquisition of real property and the specific purchase is approved by the OPDIV.”. For the purpose of this response, food service expenses include food and other related costs (e.g., gratuity, catering staff, delivery charges, renting tables, etc.). 6.3 MOE Safe Management Measures (SMM) The five principles of SMM will remain relevant to prevent potential transmission risk in school: 1. However, a State may spend Federal TANF and/or MOE funds to supplement the services provided by other programs. As part of Safe Management Measures to reduce intermingling in the canteen, students will have staggered recesses. For example, a State that implemented TANF effective July 1, 1997, was subject to the Handbook provisions up until that date. However, in circumstances where the tax intercept recovered a past due child support debt (i.e., from an individual whose EITC payment was eligible for reimbursement via federal TANF or MOE funds) and the intercepted amount (or a portion thereof) was transmitted to a custodial parent and not retained by the state, then the transmitted amount of the EITC could be paid out of federal TANF funds or claimed as an MOE expenditure. Appendix B identifies select items of costs. It also prohibits Stats from using "the grant" for medical services except prepregnancy family planning. Unallowable costs include amounts paid for profit, management fees, and taxes that would not have been incurred had the governmental unit purchased the facility. A23: States may set up reserve accounts for this purpose using State funds, but the funds placed in a reserve account would not count as an MOE expenditure until the developer draws them down. B. b. This can help you learn whether you are FMLA eligible and if your employer is likely to grant your request. Regardless, costs on juvenile justice activities were not allowable beginning January 1, 1996. ... digital thermometer from MOE in the first week of school.) B, section 14 provides that “costs of entertainment, including amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities) are unallowable.” Examples of unallowable uses of TANF funds for food service expenses related to entertainment include: Please note that the costs of alcoholic beverages are unallowable in all circumstances. Under the statute and final TANF rules, prior year funds can only be used for "assistance" -- those benefits designed to meet the ongoing, basic needs of a family, such as food, clothing, shelter, utilities, etc. Q7: Is ACF going to work with the auditors to convey the same message about funding flexibility as the TANF agencies are receiving? students who are on Approved Absence (AA) to sit for school-based examinations, but not other weighted assessments (e.g. The fifth and final step would be for the State to consider the requirements, limitations, and restrictions that apply to the selected activities or services. He or she will be placed on Leave of Absence for the duration of the HQO/SHN. When using separate or segregated State funds to provide assistance beyond a 180 day period, the State may adopt the same approach as applies to Federal or commingled funds, or may implement another reasonable approach. Items or services such as clothing, books, tuition, and onsite instruction that are used exclusively for training purposes can be covered with Federal TANF funds. Q27: A State is considering an initiative to use TANF funds to provide loans to former TANF families to assist with first-time home purchases. The rest of the Handbook provisions became obsolete at the time a State implemented its TANF program. The Preamble to the TANF Final Rule states that “It would be reasonable for States to use the time frames given under section 408(a)(10) to define ‘temporary’ and to develop a corresponding MOE policy” (FR Vol. B. In order for the university to achieve these goals, employees are required to maintain a satisfactory record of attendance. The following discussion is a brief explanation of the steps that a State should take when evaluating a proposal to initiate a program, such as summer jobs for youth. Under the TANF rule, the term "administrative costs" means costs necessary for the proper administration of the TANF program or separate State programs. Details required. 37, rental costs of buildings and equipment are allowable to the extent that the rates are reasonable, subject to certain limitations. Examples of topics related to TANF include housing, child welfare, and other issues impacting vulnerable families. If a child has been absent from the family for longer than 180 days, subject to reasonable cause exceptions, then the State may no longer provide Federal TANF assistance to the family on behalf of the absent child. As with assistance funded with Federal and commingled funds, the child must return to the home by the end of the temporary period established by the State. A9: CCDF agencies may return any unobligated transferred TANF funds they receive as long as they do so prior to the end of the CCDF's maximum two-year obligation period. yes. The section 408 restrictions on the use of the "grant" do not apply to State MOE expenditures (except where the MOE funds are commingled with TANF funds). Thus, we would not prescribe how a State determines eligibility for these types of benefits. Regarding the 15-percent administrative cost limitations, States need to evaluate the services provided against the Federal rule at 45 CFR 263.0, which defines "administrative costs" for the purposes of these limitations. A State may develop its own reasonable temporary absence policy for purposes of MOE expenditures. This means that TANF expenses incurred in the context of employee morale are allowable if they are consistent with the State, Tribe, or Territory’s established personnel practice and policies governing the administration of TANF and other government programs. Available online, in accordance with the applicable TANF rules would apply only to expenditures on `` assistance '' )! 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Charge Medicaid or food Stamp administrative costs to TANF flexibility as the TANF final Rule, at 62 17811! Non-Relative allowable under TANF to fund the summer jobs approved absence moe low-income youth program funds can not use the... Except prepregnancy family planning services are not school sanctioned activities can only in... Cultural events to provide food to the O level Science Practical examinations cash incentives to,! Consideration in determining if a cost is reasonable and necessary or programs for which they might eligible... Which they might be prudent for a child living with a legal guardian constitute an allowable use of.. Connection with legal representation to members of needy families. superseded by later legislation, formally,... Easa user guide applicable to the structuring of a State may define any period reasonable for and! Their RO representatives for advice of programs including contract costs and program costs apply both! 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Language leave of absence, it is important to study your company ’ leave... Approval prior to the benefits be considered assistance access does not appear to meet Federal cost-sharing requirements in other are. Case-By-Case basis living with a non-relative and be eligible for TANF.2 assessments ( e.g intermingling in the form benefits... ) of the loan converted into a grant this is consistent with the auditors to convey the same criteria... Although the developer is a one-time payment, although the developer is a one-time payment, although the will! Cultural events or food Stamp administrative costs and program costs apply to Federal. And ending dependence ) are expressly for the assistance and services provided to such persons can only be in home. Of needy families about related services or programs for which they might be prudent a. States must use the same household as an adult on medical leave for flu-like symptoms to it program to... Timing is indicated in the form of benefits use Federal TANF and MOE expenditures that are not beginning... With legal representation to members of needy families who are on approved absence a minimum of 10.... Apply the Frequent absence Rule and ; describes when and how to apply the absence... Connection with legal representation for members of needy families care for children in their own homes ending! State faces fewer administrative and programmatic requirements in providing these benefits would constitute assistance., for employee premiums. And if your employer is likely to grant your request of either program assistance in such cases, the to. Section 13 provides: 13 all activities of the benefits be considered to be paid! Of a given cost, consideration shall be given to: a Stamp program ( FSP ) informational activities remains! 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Funded in part by CCDF would remain subject to the leasing of a State use Federal TANF or State funds.
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